Preparing your Poster Presentation

  1. General Format: Posters should be a large single sheet of paper that has to be rolled in a tube for carrying. However, we can also accept “posters” that are several separate sheets of printouts, such as the printed slides of a PowerPoint presentation.
  1. Size: The ideal size of your poster is standard A0, which is 841mm wide x 1,189mm high (or 33.1in × 46.8in), in a portrait format (vertical). Posters cannot be larger in size or prepared in a landscape format as they will not fit the boards provided.
  1. Title & Email address: The title of a poster should use the same words written in your original submission for review. Above or at the top of the poster there should be a Header with the title and your email address. The lettering for this section should be not less than 1 inch high. The title should be very prominent, so that interested delegates don’t miss it. It should be legible from a distance of up to 2 meters. Use uppercase with lowercase, not all-Caps. Participants may contact you during the Congress asking for an appointment to discuss your poster, so please include your contact details.
  1. Legibility: Content should be well labelled and headlines legible from a distance of up to 2 meters. Use upper and lowercase letters. Avoid rows and rows of closely spaced text. You should prefer to explain details verbally rather than expect visitors to read pages after pages of small text on the poster boards. Lines of text should contain about 6 to 8 words at most. Colours should be used to establish differences, not for decoration.
  1. Organization: Organizing the poster presentation into sections such as Introduction, Methods, Results and Conclusions is very helpful. Place these sections in the sequence that the viewer is expected to read them. Sheets should be numbered.
  1. The official language of ISPO 2017 is English. Please PROOF READ your poster carefully before printing it, and get assistance from other colleagues with strong English skills.

 On-site organisation

  1. Poster Boards: ISPO 2017 will provide poster boards. These will be made of Octonorm panelling as illustrated in the photograph above. Octonorm panels are hard plasticized board. Thumbtacks do not penetrate it, so soft double-sided putty tape will be available for sticking your papers. Use this at the corners of each sheet.

Before the congress, you will receive your poster board number and details on the location of your poster. This number will only be provided to poster presenters who have registered and paid applicable registration fees.

  1. Poster Board number: Each poster board is numbered, and you may only mount your poster on the  board with the corresponding number. Posters on the same category will be placed next to each other.
  1. Mounting your poster: Posters can be mounted on Sunday, 7 May between 16:00 and 18:00, and on Monday, 8 May between 09:00 and 11:30.
  2. Dismounting: Posters can be removed on Thursday, 11 May between 12:15 and 15:00. Posters that have not been removed by 15:00 on Thursday will be discarded.

You are strongly advised to bring your own adhesives, the organizers cannot guarantee that supplies are available.

If you want to distribute handouts, bring approximately 10 copies. Bring your business cards.

The congress venue will not offer presenters any additional media for the poster sessions. No audio-visual equipment, dedicated Internet/computer connection will be available.

Poster viewing sessions – “Meet the author”

 Although your poster will be displayed for the whole duration of the Congress, you need to be physically present in front of your poster only during the poster viewing sessions, which are the afternoon coffee breaks (15:45 – 16:15) on Tuesday, 9 May and Wednesday, 10 May. The poster viewing session will be divided in two groups, one for each day. Before the congress, you will receive information on which day your poster is scheduled for viewing.

For those new to poster presentations

In a poster presentation, the authors illustrate their findings through graphs, photos, diagrams and a small amount of bullet-point text on the poster boards. The authors then hold discussions with the conference attendees who are circulating among the poster boards.

The main thrust of the material displayed on the poster board should be to:

  • clearly identify the topic, so that interested delegates don’t bypass a subject they are interested in.
  • provide visual aids to your discussion.

Many presenters find it helpful to start with a brief introduction and allow the remainder of the time for questions.

Experienced attendees often walk through the poster area when nobody is there to choose the posters of their interest, and come back later during the live sessions to meet those particular presenters, therefore make sure to be physically present in front of your poster only during the poster viewing sessions.

For any question regarding your presentation or the programme schedule: congress@ispoint.org.

For questions on your registration or accommodation: registration@ispo2017.co.za